Notice, reply, order, appeal and hearing — one file per matter, from the first ASMT-10 to the final order.
Every notice, annexure, reply and order for a matter sits in one chain — not in six mail threads and a folder on somebody's laptop.
Each hearing with its date, officer, place and what was asked last time — counted down in days, so the week is planned before it starts.
A ground-by-ground draft built from your own documents, with the liability worked out — ready for you to check, edit and file.